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9 Top tips for managing and organizing files on your computer

Organizing the files on your computer can be tricky. If you’re not careful, your files and folders can become a fragmented mess that’s hard to navigate and find what you need.

That’s why we’ve put together these Windows file management techniques. There is no perfect way to manage computer files, but these tips will help you create order chaos.

1. Remove the trash

You probably have a lot of information on your computer that you don’t need. The first step should be to find and delete these files, as there is no point in organizing unwanted files. It is also a good idea to clean the drive for new information.

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should be useful in this task. If you accidentally delete something, you can always return it to the Trash.

2. Group the files into folders

Folders are the backbone of a good organizational structure. They allow you to group files into logical collections.

By default, Windows has libraries, such as Documents and Pictures, that you can use as a jumping point. In File Explorer, with the right button and select New> Folder start creating.

It can help to design the folder structure on some paper before breaking. For example, do you want to share an event, people, place, or something else in your Photos folder? Do you want documents to be separated from life and work?

You can also create folders in folders. So try not to make the hierarchy too deep, otherwise you will constantly click on folders while trying to find something.

3. Create a consistent naming convention

It is best that both folders and files are consistent. It should be clear what is inside without having to open it, but it should also be relatively tight.

Don’t forget that File Explorer can show you a lot of great metadata. Go to the tape View> Add Columns. Here you can add columns like Date changed, Typeand Authors. This means that you do not have to include this information in the file names.

Some general tips:

  • When using consecutive numbers at the beginning of names, precede with zeros (e.g. 001, 002) to facilitate sorting.
  • Make sure your spelling and grammar are correct so that they appear correctly in all searches.
  • Do not use abbreviations. They may make sense at the time, but you’ll probably forget their purpose.

If you need to rename multiple files at once, use a tool like Bulk Rename Utility.

4. Access folders and files quickly

It’s great to organize your files into structured folders, but you don’t have to browse this structure every time you want to find something. Windows has a powerful search. Just open the Start menu, start typing, and it will scan everything on your computer. Here are some Windows 10 gets shortcuts and tips to know

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You can pin frequently used folders to the Start menu. With the right button and select Attach to the top to do so. Also drag a folder to the taskbar to pin it there. Then, with the right button File Explorer icon and it is displayed pinned section.

file search view

Finally, you can adjust File Explorer to get a better overview of the data. Switch to view tab on the tape. Here you can choose different Sort by methods, please enable information box, change Layout, and much more. File with these options until you land on something that works for you. You can also change them per folder. For example, a Large icons the layout is good for the photo folder, while a List works better for documents.

5. Use cloud storage service providers

If you frequently collaborate on files with others or switch between devices, such as a laptop and desktop, it can be painful to keep sending files back and forth. You will also likely have access to multiple files in different places, such as your documents and email.

A great way to get out of this is to use a free cloud storage provider

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. These services give you several gigabytes of space to store data and sync it to all your devices.

Decent services like OneDrive or Google Drive integrate directly with File Explorer so you can manage all your files from one place.

6. Remove duplicates and use shortcuts

Taking multiple copies of the same file is a dangerous game. It’s not just a waste of storage space, the changes aren’t synced between them. This can lead, for example, to different versions of the same document.

Copies can happen accidentally and it can be a pain to hunt manually. Therefore, it is best to use a program such as dupeGuru, which searches your computer for copies of files — in the file name and contents, including a “fuzzy” search for similar files — and lets you delete them.

Copies of files are often created when they are stored in different locations. Don’t do this. Use shortcuts instead. folder, with the right button and select New> Shortcut and follow the wizard.

7. Use note-taking applications

If you’re the type who often has to write notes or thoughts, don’t leave scattered text files on your computer. Think physical sticky notes; they are designed as a temporary memory, not a permanent storage solution. The same goes for your digital life.

Consider using a note-taking application such as One note, Evernoteor a lightweight note option

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You can store most of these applications locally and online. They are designed primarily for scrap and have their own organizational tools. It is much better to use these and keep everything in one place.

8. Archive old files as needed

Some people want to create an “Archive” folder on their computer and embed old files in it, but it’s like wiping everything under the carpet. The right archive is designed to store files that you no longer need regular access to, but that you still need to keep. It is usually kept separate from your main drive, and you can also use slower and cheaper storage solutions.

Windows 10 file properties

To find out the history of the file with the right button it and select features. Here you can see when the file was Created, Modifiedand shown in.

Files are easy to group quickly based on their modified date. Click the search box in the upper-right corner of File Explorer, and then use Date changed openable strap. You can bind this parameter to other search strings. For example, you can search for DOC files that were last modified in 2019.

Usually, archiving is only necessary if the storage space of the main drive is low. Otherwise, storing old data, provided it is organized correctly, is not a disadvantage.

9. Stick to the organizational plan

Don’t waste all your organizational work. Stick to your plan. Saving a file quickly can be tempting by naming it randomly and pinning it to your desktop. There are many better ways to save files than the desktop

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If you don’t like it, you’ll end up messing up the files you started with. When creating or saving a new file, give it a good name and place it in the correct folder. . Your future self will thank you.

Organize your files automatically

These tips will help you create a great foundation for organizing your files. The days when you can’t find the supplies you need are long gone. You know exactly how to find the file you want.

However, our advice does not end there. You can lighten the load by using these applications for automatically organizing Windows files

6 A Windows application that automatically organizes your files for you
Organizing files in Windows is a strenuous job. Take a look at these automated file organizing apps that do it for you.
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